Walk into one of those brilliantly fancy office spaces and you would be awed! Good commercial office space for rent should have some key factors showcasing the brand’s image, identity, and profile.
It is very important to consider how to choose commercial office space for rent. After all, choosing an appropriate office space could be tricky. There are myriads of things to consider when looking for an office space. It could send you into a dither. Every decision is important when choosing a suitable office space as there would be ripple effects spreading out. To ensure these are positive ripples for the brand and employees, consider these 6 key office space selection criteria:
Location tops the list as the number one factor for choice because it is important. Ideally, the commercial office space for rent in Bangalore should be in a convenient location so that the team can commute easily and comfortably. It should also be easy for your clients and customers to enter and exit the office.
An office location closer to public transport, food joints, basic amenities, and parking space, is the right combination for the modern and technically advanced workspaces in Bangalore.
Another important consideration while deciding on the location is the proximity to your partners and competitors. You must position the business close to both, and avoid unnecessary competition.
Commuting to work is an important criterion for choice because it means accessibility. Accessibility defines the ecosystem of an office, which includes job satisfaction, productivity, and well-being of employees. Before you decide on the new office space, consider its location, connectivity, and parking space.
#2: Hidden Costs
If you are wondering what you should look out for to rent office space, consider the hidden costs. Calculate the overall rent, future costs, and hidden costs too. These expenses exceed rent, relocation costs, seat charges, and Wi-Fi expenses. Extra furniture, restoration, other expenditure, and a penalty against breach of contract are some examples.
When you go through the supposed list of office spaces, seek transparency. Request for any hidden charges that could pop up. Factor those expenses to check if it matches the budget.
#3: Brand Image
The office space should be welcoming enough to bring in clients and new talents. To achieve that, it should look as well as feel exactly like the image of your brand or how you want people to perceive the brand.
For example, if your brand/business is fun and modern, a start-up, use bright colours with plush sofas in the interiors of your office.
If your brand has an image of being no-nonsense and straightforward, plan to have a sensibly-designed space having cubicles made of glass doors and open desks. Once you streamline the brand image, pick a space to rent that accentuates the image in your mind.
If you want to rent a co-working place, security is a cause of concern. It is a good idea to evaluate the advantages and disadvantages of all the legal documents you want to sign. To understand the flexibility or rigidity of the landlord, make sure you ask the following questions:
- Is there are mandatory or minimum lock-in period?
- Would there be legal or fiscal consequences of breaking the rent agreement?
- How often would the rent rate increase and how much?
- Overall, is the rent amount and the clauses equivalent to the facilities?
Once your questions are answered, negotiate on the terms to see how it is working out. If co-working office space is also your option, the terms are likely to be friendlier than renting an independent space.
The infrastructure of the office space should be functional. It directly impacts the productivity of a business. If employees have to chase technicians over futile issues such as poor connectivity or network issues, they would lose precious time.
Ensure that this new office space has a stable network and Wi-Fi connectivity that does not break even under pressure. Besides, consider the phone service or service providers that outperform others. Make sure there is a provision to receive couriers and mails because it is important for communication.
If you have to host meetings in the office premises, have a projector or screen available for presentation. Is there a café around or within the premises? It’s great to have a refreshment zone.
#6: Task-Oriented Work Space Design
The office layout or design is crucial for overall productivity and development. Your employees should have enough space, like smaller spaces, for different tasks. Whether it is one phone call or meeting a client, or taking a coffee break, or having lunch – space out.
A conducive office workspace boosts the productivity of the workforce. Distinct spaces have a direct impact on employees. It helps those set boundaries as well as expectations within the space. They remain crucial for potential negotiations, client deals, investors and employees because it is focused on the same task.
It’s crucial to strike a fine balance between your budget, location, style, aesthetics, and employee satisfaction.
Achieving that could take some time. However, once you are settled in a collaborative and technically sound atmosphere, with coffee and refreshments in the middle of work, you’ve got the best deal.